ESADA - Receiving participants for prospective studies

The following file is a checklist for researchers to receive participants in the first visit. The fist visit includes a brief interview with the participant, where you hand over the SAS sleep study equipment and Withings watch.

We recommend printing it out and laminating it!

Prep before visit

• Open the excel sheet: “Participants” to find the research ID (ESR number) and the e-mail and password for the participant accounts(Withings and SleepRevolution app accounts)
• Check if the smartwatch has been factory reset (reset it if it has not already been done)
• Prepare sleep equipment ⇒ Configure the SAS recorder, pack bag and label bag with research ID (see Nox devices and Noxturnal instructions)
• Print out the e-mail and password for the participant accounts (password note)
• Prepare a zip lock bag with the watch, charger and the password note and mark bag with the ESR number

During the visit

Before you meet participant:

• Check if all equipment is in the sleep equipment case
  • Cardboard backing sheet correctly packed
  • All cords
  • Tape roll
  • 3x Nox Electrode Bag
  • 2x Alcohol pads
  • Batteries are in oximeter and recorder
  • Instructions for participant
  • Turn on recorder to check if it says “Recording starts in…”

During the interview with the participant:

• Meet participant in decided place
• Make sure the name and the ESR number match
• Give participants the SAS equipment and explain following:
  • The tapes in the white bag are only to be used on the body, not the face. For face use the tape roll
  • Participants with sensitive skin should not use the tapes in the white bags at all
  • Inform participants that the alcohol pads are only to use for the first night, the other nights only use water
  • Inform them that audio is recorded
  • There is a QR code in bag to an instruction video and picture to help them set up the sleep equipment and to read the label on the white Bag’s
  • The recording starts at 22 the same day and will record the next two nights (total of three), if they have any problems, they should contact you

• Download the SR app and login with details on password note
  • Navigate them through the app
  • Turn on notifications
  • Explain the following to the participant:
  • It is to be filled in every morning and evening for 12 weeks, before 2am
  • It takes around 1-2 minutes each time, morning, and evening
  • The evening questionnaire relates to activities during the day that may affect your sleep and should be filled out before 2am
  • The morning questionnaire relates to the participants’ night sleep they just finished
  • Participants don’t take the cognitive tasks in the app until they are asked
  • Please do not throw away the note with the password because you will need it. It is good to take a photo of the password note

• Health Mate app
  • Download the app in app store/play store
  • Login with details on password note
  • Press dashboard and change the height and weight!!!!!
  • Go to Devices and pair the Withings watch to the app
  • Explain the following to the participant:
  • Participants will wear the smartwatch for 12 weeks and return the watch after 12 weeks
  • The watch is waterproof and can be taken to shower but not swimming
  • If participants get an allergic reaction, they are asked to take the watch off and let you know
  • Participants will receive a charger for the smart watch (show participants how to see battery life) and need to open and close the app every time they charge to ensure a connection to the phone
  • Watch need to be charged every 2-3 days