ESADA - Receiving participants for prospective studies

The following file is a checklist for researchers to receive participants in the first visit. The fist visit includes a brief interview with the participant, where you hand over the SAS sleep study equipment and Withings watch.

We recommend printing it out and laminating it!

Prep before visit

• Open the excel sheet: “Participants” to find the research ID (ESR number) and the e-mail and password for the participant accounts(Withings and SleepRevolution app accounts)
• Check if the smartwatch has been factory reset (reset it if it has not already been done)
• Prepare sleep equipment ⇒ Configure the SAS recorder, pack bag and label bag with research ID (see Nox devices and Noxturnal instructions)
• Print out the e-mail and password for the participant accounts (password note)
• Prepare a zip lock bag with the watch, charger and the password note and mark bag with the ESR number

During the visit

Before you meet participant:

• Check if all equipment is in the sleep equipment case
  • Cardboard backing sheet correctly packed
  • All cords
  • Tape roll
  • 3x Nox Electrode Bag
  • 2x Alcohol pads
  • Batteries are in oximeter and recorder
  • Instructions for participant
  • Turn on recorder to check if it says “Recording starts in…”

During the interview with the participant:

• Meet participant in decided place
• Make sure the name and the ESR number match
• Give participants the SAS equipment and explain following:
  • The tapes in the white bag are only to be used on the body, not the face. For face use the tape roll
  • Participants with sensitive skin should not use the tapes in the white bags at all
  • Inform participants that the alcohol pads are only to use for the first night, the other nights only use water
  • Inform them that audio is recorded
  • There is a QR code in bag to an instruction video and picture to help them set up the sleep equipment and to read the label on the white Bag’s
  • The recording starts at 22 the same day and will record the next two nights (total of three), if they have any problems, they should contact you

• Download the SR app and login with details on password note
  • Navigate them through the app
  • Turn on notifications
  • Explain the following to the participant:
  • It is to be filled in every morning and evening for 12 weeks, before midnight
  • It takes around 1-2 minutes each time, morning, and evening
  • The evening questionnaire relates to activities during the day that may affect your sleep and should be filled out before midnighto The morning questionnaire relates to the participants’ night sleep they just finished
  • Participants don’t take the cognitive tasks in the app until they are asked
  • Please do not throw away the note with the password because you will need it. It is good to take a photo of the password note

• Health Mate app
  • Download the app in app store/play store
  • Login with details on password note
  • Press dashboard and change the height and weight!!!!!
  • Go to Devices and pair the Withings watch to the app
  • Explain the following to the participant:
  • Participants will wear the smartwatch for 12 weeks and return the watch after 12 weeks
  • The watch is waterproof and can be taken to shower but not swimming
  • If participants get an allergic reaction, they are asked to take the watch off and let you know
  • Participants will receive a charger for the smart watch (show participants how to see battery life) and need to open and close the app every time they charge to ensure a connection to the phone
  • Watch need to be charged every 2-3 days